Some states now require that all employers use E-Verify as part of the employment process. Are you familiar with E-Verify? Are you certain that your company is compliant? E-Verify is fast, free and easy to use – and it’s the best way employers can ensure a legal workforce. (USCIS.Gov)
What is E-Verify?
E-Verify is an Internet-based free service provided by the government that allows employers (and prospective employers) to compare information from an employee’s I-9 (relating to the employee’s right to work in the United States) to data from United States government records. At least 20 states require employers to use E-Verify, while many others simply encourage it. According to the Department of Homeland Security, which operates the program in conjunction with the Social Security Administration, more than 400,000 employers across the country now use E-Verify. (from the FosterThomas Blog )
Is Your State and/or Company Compliant with E-Verify Requirements?
Understand where your company fits with HR Compliance in regard to E-Verify requirements. LawLogix has created an interactive map of the United States to assist employers with the E-Verify requirements of each state. Some of the employee/employer qualifying factors include, but are not limited to the following:
- Employers through local or municipal government only
- Public employers
- Public employers and/or contractors
- All or most employers
- Rescinded or expired due to state specific legislation
- Contractors only
- Mandatory E-Verify or collection of other documents
Penalties for Non-Compliance of E-Verify Usage
Penalties also vary by state and include, but are not limited to the following:
- $10,000 fine (Oregon) – First Offense
- Revocation of business license and permits (temporary and/or permanent dependent upon first or subsequent offense)
- Termination of contract and disqualification from future bids within municipality
- Ineligibility to receive a state contract(s).
- Debarment from state contracts for up to one year.
- Business entity will be tried at a public hearing before the City Council. If City Council determines that there is a violation, it may revoke the business license, cancel the contract, recall the grant or accelerate the loan and institute an action to collect any sums due. (Nebraska)
E-Verify, Form I-9, HR Compliance
To understand how to avoid common I-9 Form Violations, read our HR News Alert HERE
We invite you to contact a FosterThomas HR Management Expert to guide you through the complexities of HR Compliance.
FosterThomas is a leader in providing proactive HR Management Solutions built specifically for your unique needs.