The United States Citizenship and Immigration Services (USCIS) is requiring all employers in the United States to use the new version of the Form I-9 exclusively by January 22, 2017 to conduct employment eligibility verification. This new form was released in November 2016. Employers may continue using the current Form I-9 with a revision date of March 3, 2013 through January 21, 2017, however, effective January 22, 2017, employers must use the new form.
The new Form I-9 has been touted as a “smart” I-9 (online version). The form cannot be completed if a mandatory field is left blank. If information is left blank, it will be highlighted and the page cannot be saved until all the required fields have been completed.
Notable changes to the new Form I-9 include, but are not limited to:
- Section 1 asks for “other last names used” rather than “other names used.”
- Streamlined certification for certain foreign nationals.
- The addition of prompts to ensure information is entered correctly.
- The ability to enter multiple preparers and translators.
- A dedicated area for including additional information rather than having to add it in the margins.
- A supplemental page for the preparer/translator.
- The revised Form I-9 is easier to complete on a computer.
- The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.
As a reminder Form I-9 is completed to document identity and work authorization for each new employee (citizen or any status) hired after 11/6/86.