Security Guidance: HR Policies and Procedures to Protect Against Workplace Violence

Security Guidance: HR Policies and Procedures to Protect Against Workplace Violence

Sadly, in today’s society we are hearing of workplace violence with increasing frequency. We should prepare ourselves and our employees with HR policies and procedures to follow in the event of workplace violence.
The following are tips from the Anne Arundel County Police Department that may help guide your business in pre-planning for this type of event.
We encourage you to include these tips in your Employee Handbook and post them alongside other workplace posters. Additionally, we suggest that your HR staff develop a meeting for all employees on what to do if a tragic event like this should occur.
Lastly, reach out to your local police department to schedule a community outreach meeting to discuss this type of event, and how to protect your employees.
The following tips are taken directly from the Anne Arundel County Police Department Crime Alert from January 2014.

PHYSICAL GUIDANCE

  • Monitor and control who is entering your workplace: current employees, former employees, commercial delivery and service personnel
  • Check identification and ask individuals to identify the purpose of their visit
  • Report broken doors, windows and locks to your building maintenance as soon as possible
  • Make back-ups or copies of sensitive and critical information
  • Store, lock and inventory your keys, access cards, uniforms, badges, and vehicles
  • Monitor and report suspicious activity in or near your facility’s entry/exit points, loading docks, parking areas, garages, and immediate vicinity
  • Report suspicious looking packages
  • DO NOT OPEN OR TOUCH THEM

REPORT SUSPICIOUS BEHAVIOR AND ACTIVITIES

  • SURVEILLANCE – Are you aware of anyone recording activities, taking notes, using cameras, maps, binoculars?
  • DEPLOYING ASSETS – Have you observed abandoned vehicles or persons being deployed?
  • SUSPICIOUS PERSONS – Are you aware of anyone who does not belong in your workplace, neighborhood or business establishment?
  • TESTS OF SECURITY – Are you aware of any attempts to penetrate or test physical security or protocols?
  • ACQUIRING SUPPLIES – Are you aware of anyone attempting to improperly acquire explosives, weapons, ammunition, dangerous chemicals, uniforms, badges, flight manuals, access cards, or attempting to legally obtain items under suspicious circumstances that could be used in an act of violence?
  • DRY RUNS – Have you observed any behavior that appears to be preparation for terrorist activity, such as mapping out routes, playing out scenarios with other people, monitoring key facilities, timing traffic lights or traffic flow or other suspicious activities?

ACTIVE SHOOTER

This is a dynamic situation that requires immediate law enforcement response

WHAT SHOULD YOU DO?

  • Leave if you can do so safely
  • Take Cover
  • Lock Yourself In A Room – Shelter in Place
  • Call 911
  • Remain On The Line
  • Report On Activity
  • FOLLOW INSTRUCTIONS

WHAT WILL HAPPEN?

  • Officers Will Form A Response Team
  • Officers Will Move In A Deliberate And Coordinated Way
  • Their Primary Mission Is To Locate And Neutralize The Situation
  • Officers Will Likely Bypass Injured People
  • Rescue Teams Will Follow Shortly To Help The Injured
  • Remain In Place
  • Officers will tell you when it is safe to move
  • Keep Your Hands In Plain View And Empty
  • FOLLOW INSTRUCTIONS
 QUESTIONS?
  • Should you have additional questions regarding the specifics of an Active Shooter or Workplace Violence, we encourage you to contact your local police department.
  • Should you have questions on how to incorporate this information into your current Employee Handbook and HR Policies and Procedures, please contact a FosterThomas HR Specialist.
800.372.3626 or Info@FosterThomas.com 
We hope that this information does not alarm you, but prepares you in keeping your workplace and employees safe.
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About the Author

FosterThomas is a leading professional services company that provides solutions in the areas of Human Resources Consulting and Outsourcing, HR Staffing, Outsourced Recruiting, Employee Benefits Brokerage, Payroll Implementation and Services, HR for Government Contractors, Business Insurance, HR Compliance and Risk Management. We help organizations by providing solutions designed with a focus on cost containment strategies and increasing HR efficiency. FosterThomas HR Consulting was established in 1993 with offices in Annapolis, Maryland (Corporate), McLean, Virginia and Raleigh, North Carolina. Today, FosterThomas occupies a unique position as a full service provider of HR services.

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