USCIS Developing New Electronic I-9 Form to Catch Errors

USCIS Developing New Electronic I-9 Form to Catch Errors

Form I-9It is imperative that companies take Form I-9 compliance seriously. An events-planning company was recently hit with a $600K fine after an ICE audit. Make sure the Form I-9 is filled out properly and completely, and that the employee has verified and signed it within 3 days of hire. Read more about this in the SHRM article Company Hit with Largest I-9 Paperwork Penalties to Date.

US Citizenship and Immigration Services (USCIS) is developing a new “smart” I-9 form to help catch employer entry errors. Employers must complete Form I-9 to document verification of the identity and employment authorization of each new employee (both citizen and non-citizen) hired after 11/6/86 to work in the United States. Employers are responsible for completing and retaining Form I-9. (Source: USCIS)

I-9 Features

The new form will have drop down boxes and guides to assist the user during input, but will not connect with E-Verify.

Katherine Lotspeich, deputy chief of the Verification Division at USCIS, spoke to attendees at the Council for Global Immigration’s 2015 Symposium on June 10, 2015. Lotspeich also discussed other verification issues with panelists from ICE and the DOJ.

Clearing up Confusion: Appropriate Documents for List B

In the past, confusion has existed when determining which documents may be used for authorization purposes on List B, especially in the case of Driver Authorization Cards. These cards are in many instances provided to undocumented immigrants for the purpose of driving a vehicle. Lotspeich confirmed that:

  • Employers presented with a Driver Authorization Card must accept it as List B document for the Form I9.

SHRM has written an excellent article on this new form with further details regarding the Driver Authorization Card. USCIS Developing ‘Smart’ I-9 Form to Catch Errors also covers the following topic:

  • What If Original Identity Documents Are Fraudulent?

Current Form I-9 and Instructions

The current Form I-9 and instructions for complete can be found at the link below (it is a PDF). Should you have any questions when completing this form, please contact a FosterThomas HR Specialist for assistance.

FORM I-9 AND INSTRUCTIONS

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FosterThomas is a leading professional services company that provides solutions in the areas of Human Resources Consulting and Outsourcing, HR Staffing, Outsourced Recruiting, Employee Benefits Brokerage, Payroll Implementation and Services, HR for Government Contractors, Business Insurance, HR Compliance and Risk Management. We help organizations by providing solutions designed with a focus on cost containment strategies and increasing HR efficiency. FosterThomas HR Consulting was established in 1993 with offices in Annapolis, Maryland (Corporate), McLean, Virginia and Raleigh, North Carolina. Today, FosterThomas occupies a unique position as a full service provider of HR services.

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